We are hiring!
Office Admin
Job Summary
We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic team. The ideal candidate will be responsible for overseeing the daily administrative operations of our office, ensuring a smooth and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
- Administrative Support:
– Manage phone calls, emails, and correspondence.
– Greet and assist visitors, clients, and employees.
– Schedule and coordinate meetings, appointments, and travel arrangements.
– Prepare and distribute memos, letters, and other documents.
- Office Management:
– Maintain office supplies and inventory; place orders as needed.
– Ensure the office environment is clean, organized, and well-maintained.
– Handle office equipment maintenance and liaise with IT support as necessary.
– Implement and maintain office policies and procedures.
- Financial Administration:
– Assist with basic bookkeeping tasks, such as invoicing and expense reports.
– Monitor and reconcile office budgets.
– Process payroll and maintain employee records.
- Human Resources Support:
– Assist with recruitment processes, including posting job openings and scheduling interviews.
– Onboard new employees and provide orientation.
– Maintain employee files and ensure compliance with company policies and legal requirements.
- Project Coordination:
– Support special projects and company events as needed.
– Coordinate with various departments to ensure project deadlines are met.
– Prepare reports, presentations, and data analysis as required.
Qualifications:
– High school diploma or equivalent; associate or bachelor’s degree in business administration or related field preferred.
– Proven experience as an Office Administrator, Office Manager, or similar role.
– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
– Excellent written and verbal communication skills.
– Strong organizational and time management abilities.
– Ability to work independently and as part of a team.
– Attention to detail and problem-solving skills
Preferred Skills:
– Experience with accounting software (e.g., QuickBooks).
– Familiarity with human resources practices and regulations.
– Knowledge of office management systems and procedures.
Benefits:
– Competitive salary.
– Health, dental, and vision insurance.
– Paid time off and holidays.
– Retirement savings plan.
– Professional development opportunities.
How to Apply:
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this role to info@thecouplestate.com. Please include “Office Administrator Application” in the subject line.
The Couplestate is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
